Get new features first. Was this information helpful? Yes No. Thank you! Any more feedback? The more you tell us the more we can help. Can you help us improve? Resolved my issue. Clear instructions. Easy to follow. No jargon. Pictures helped. Didn't match my screen.
Incorrect instructions. Too technical. Not enough information. Not enough pictures. Any additional feedback? Submit feedback. Thank you for your feedback!
Show your entire screen, including notifications and other desktop activity. It is straightforward to share your screen on microsoft teams, and the steps you need to take are as follows: To share your screen in a meeting, select share content in your meeting controls.
People can see and work on files at the same time to get things done faster. Make changes to your resolution. If you select a w indow, a list of your o pen windows will appear for you to choose from to share. Any more feedback? The more you tell us the more we can help. Can you help us improve? Resolved my issue. Clear instructions. Easy to follow. No jargon. Pictures helped.
Didn't match my screen. Incorrect instructions. Too technical. Not enough information. Not enough pictures. Any additional feedback? Submit feedback. Thank you for your feedback! Plug in your laptop and go Professional camera and sound setup Produce the live event using an external hardware or software encoder via Microsoft Stream. Creates the live event.
Sets attendee permissions. Your screen share should be captured in the recording always. Some users have found a work around is to start the recording before starting the screen share session, but this has not worked for all users.
Hi, If I play a video whilst sharing my screen will the viewers hear the video? If I am wearing headphones will they still hear it or do I need to have sound coming from my speakers? Hi Hector, this functionality is available on Apple devices. In my organization, I can share screen with remote control in some PCs while in some PCs having exactly same configuration, remote control is greyed out.
We are using desktop client of Teams. Hi Prabin, unfortunately this could be caused by many things. Depending on your security settings in the admin console, it may also depend if the users are internal or external. I plan to run a remote software training session and need to view their screen and use a pointer if possible.
Then have your participant give you control of their screen. Hi, I tried the same, but my members are not able to share desktop with me.
I made them as a presenter still, the share button is inactive for them. In my organization, others are not facing this problem. What will be the problem for the same. Please help. And, are they inside of your organization or are they external contacts? Also, your IT admins may have disabled sharing for those external to your organization. This could explain why others in your organization are not facing this problem—they may be sharing with internal contacts. Hopefully this helps! Hello Stephanie, I can screen share powerpoint but not excel.
I would appreciate if you have a fix for this. Many thanks! Hi Dennis. This sounds like a simple misunderstanding of the tool. Let me know if this solves your problem! I only get the option to share powerpoint and not my desktop or a window. Can you please help? Hi Nikita, have you asked the IT admin at your organization if screen sharing is enabled?
Also, are you using the desktop version of the app? Screen sharing is not compatible with all browsers. When a sharing my screen, other users can hear my audio. Not all functionality is available in the web app. If I share my screen selecting desktop 1 then toggle to desktop2 will users on the call be able to see desktop 2? Hi Ali, This is a great question and also a great idea for preparing meeting materials!
I just tested this with some colleagues, and they were able to still see my screen share when I switched to Desktop 2. Are there shortcuts to help when trying to switch pages quickly and while sharing?
For example, while showing a Power Point, can I mute all participants? Or have a web page open when I am ready to share instead of starting at the team page? Or when in a notebook, switching to posts, then back without starting from the beginning of the class notebook section? I am sorry, I have several of these. Any advise it very much appreciated!
Hi Denise. The best way to switch pages quickly is to prepare for the meeting by having everything you want to share already open on your desktop. Then share your desktop instead of sharing individual windows. With this method you can just click to whatever you want to share. So for your examples, have a browser window already open before joining the meeting with the website you want to share. Then while sharing your desktop, you just have to maximize those screens for your audience to see them.
Anything you open on your desktop is visible when you share your desktop, so this is ideal for switching windows and programs quickly.
Hi, I had a call on Teams, then shared my screen. The call ended and I closed Teams. I didnt stop sharing my screen. Can the other person still see share my screen? Thank you. Hi Sam, once you hang up the call, your screen share automatically ends.
They cannot keep seeing your screen after you hang up. If I am sharing my desktop in a meeting how can I go back to Teams so I can show my files from inside of a team?
Hi Ben, Teams automatically minimizes the window when you share your desktop, but you can just click on it from the task bar to bring it up again. Then you can click through Teams like normal to find your files! FYI, I had click the share button…. Hi Shanti, yes you must click the share button to share your desktop. Then your monitors should be listed on the left-hand side. Select one of your screens from that list. Instead, open the file on your computer first, then share your desktop and pull up the video program.
Hi Stephanie…Morning to You. However, when I shared desktop, my GM claims that her screen just showed a black screen. Can please share some insight? I have shared my desktop before with other colleagues but this always worked?? It was completely embarrassing for me when my GM asked if I had shared desktop?? Hi Kamarul, Thanks for stopping by! Can you confirm that you clicked on a desktop from the list and not on an item in the Window list?
If you accidentally clicked on a Window instead, you audience would see nothing until you bring up that specific Window. Teacher here, using Teams for instruction. How do I block screen share for a single user or multiple users? The highlight in red is not activating either. Further, I opened a meeting to practice today and windows were there, but from my last meeting. How do I get rid of old windows and get new ones to open for my presentation?
So if you want to share something else, then you need to open it on your computer first. If you want something to not show up on this list, you need to close it.
Let me know if you have any other questions! Hi Zak, unfortunately, this is likely not possible. Teams is making the assumption in this case that when you share your screen, you want people in your meeting to be able to see it. I am a paraeducator and having to use teams to help students at home right now.
I am having to use from an iPad and although I share the screen, have enabled screen recording to Microsoft teams and made sure the microphone for screen recording is on, the other users still cannot hear any videos I am trying to show them. Additionally, although I have installed whiteboard to try to have some fun interactive things for them to do, only I am able to draw on the board.
Yet my coworkers using a laptop are able to have full interaction. Hoping you can help. Thank you! Hi Natalie! Thank you for your work as an educator! This sounds like some limitations with the iPad. Unfortunately, though Microsoft tries their best to replicate all of the desktop features on the mobile apps, some functionality is not available on iOS and Andriod devices. Powerpoint seems to be ok. Hi Jennifer, Microsoft Teams usually does this when you have a less-than-stellar wifi connection.
Instead of wasting bandwidth on showing meeting participants both your screen and your video, Teams spends its effort making sure your screen comes through clearly and stops your video as a result. Let me know if you have any questions about this! Hi Thanusha, this is likely a bandwidth issue. Are you using the desktop application? My other thoughts are this could be a limitation of the web app or a limitation set by your IT administrator.
I am a teacher. If I share my screen with the students can they open any other icons on my screen for example can they open my Outlook? Hi Teresa! Thank you for being a teacher! Educators are so important! And in that case, only the one person you selected would have control. Let me know if you have any more questions! Hi, Is there a pencil for doodling, laser pointer, and zoom function when I share the desktop.
I understand that there is one on the left bottom when I share a PowerPoint in slideshow mode. Can we have something similar when sharing desktop? Hi Hazel, these are capabilities of the PowerPoint app that allow you to do that in the Teams meeting. The best way to do this for sharing your screen is to use a separate app. Let me know if you have any questions! I have a number of workshops and meetings coming up with various teams across our organisation. I have created groups for each of these teams and add members shortly before the meetings.
I have placed a whole lot of files within each group and most of these have to be opened via SharePoint. During the meeting I will talk them through navigating to the various resources that I have placed in there for them as well as show a couple of presentations all of which are within the files section.
During the workshops, the various teams will have to provide input similar to adding post-it notes in an actual workshop which I will then need to capture. Could you please tell me where I might find the best information and instructions on how to do the above effectively? It sounds like you have a pretty good grasp on screen sharing. Hi there, I am finding it confusing when facilitating a meeting in a teams call with a group of participants to: 1st: screen share and then navigate to the teams channel to show them where docs are stored, and then open the doc to go over with the participants.
After sharing your screen, you can click into a Team and show them the Files tab while the meeting is still going. Then everyone can click into the file from chat to see it at the same time.
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